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Procure to pay

Procure-to-pay (P2P for short) protects the company from unauthorized transactions. This includes, for example, unauthorized purchases or unfounded invoices without an order reference.

The PXNUMXP assistant accompanies all users involved from procurement to payment.

P2P is based on the fact that an invoice can only be paid if a corresponding order has been placed. inorder is an extremely effective procurement management software. 

All compliance guidelines are adhered to as part of the approval process as soon as the employee requests it. In this way, only those orders go to the supplier that have actually been approved.

inorder proactively supports purchasing and, for example, automatically reports price deviations to the responsible buyer.

A manual comparison no longer takes place, but more efficiently and reliably via our eProcurement solution.

The P2P process starts with the demand request. A service or a product is required by the employee. The employee collects his requirements in a shopping list.

The shopping lists can be easily managed. This gives employees the opportunity to prepare recurring processes. Requirement requests (BANFEN) can not only be created by employees. Even today, machines in production can create requirement requests with inorder without human intervention.

All purchase requisitions must be reviewed and approved in different ways. With inorder, we digitally map the compliance guidelines, signature regulations or the four-eyes principle of the real world. inorder thus knows who is allowed to release what and when and reminds the approver at configurable intervals if a request remains unprocessed for too long. Approvals or rejections can be given via the user-friendly interface of inorder or conveniently by email.

All these processes are transparently and easily integrated and save tedious and complex communication channels. In addition, there are no media breaks, which in turn ensures fewer errors and further savings.

As soon as all approvals have been given, inorder divides the order between the respective suppliers and sends the order via PDF (email), OCI interface or EDI.

Goods are received based on the legitimized order. In the standard inorder workflow, this is only booked by the requester when he has received the product or service.

If the final delivery indicator is set, the transaction is transferred to the accounting department for payment.

Each step in the process described above can be adapted to the complex requirements of the customer.

Since inorder knows all the data on products, suppliers and lead times, this can be analyzed and presented in meaningful reports. In this way, we take the working methods of the purchasing departments to a new level and prepare procurement for future technological topics such as artificial intelligence.

A study conducted by HTKW Leipzig, in cooperation with Mercateo has shown that EUR 47 in process costs are saved per order compared to a manual process.

The PXNUMXP assistant inorder changes the tasks in purchasing, as purchasing no longer has to collect information, but can focus on process optimization instead.

eProcurement systems

eProcurement Module:

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The first step towards a collaboration

We'll do it together Shopping as easy as online shopping.


The first step towards a collaboration

We'll do it together Shopping as easy as online shopping.